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Planning Your Move

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Hawaii_2018_Summer_Fall_ Ft Shafter_Planning Your MoveRelocating to a new home can be one of the most stressful situations in life. Whether moving across town or the nation, preparation and organization make all the difference. For military moves, visit www.move.mil for information about moving resources and to learn about the allowances and responsibilities of a military-sponsored move.

The first step should be to inventory your personal belongings. The list, with photographs of any valuables, will be important for both insurance purposes and to help keep you organized during transit.

Plan for one full day to pack each room — though the kitchen and garage may take longer. Make a rough estimate of your packing schedule and then add 50 percent more time. It always takes longer than predicted to pack. Toss or donate unused items to lighten your load. Visit www.goodwill.org, www.salvationarmyusa.org or www.clothingdonations.org for locations near you or to arrange a pickup.

Pack for success:

  • Consider what you are packing and control box weight. Books should go in small boxes while bedding can easily fill a larger box.
  • Wrap fragile items with cardboard dividers, tissue paper or air bubble wrapping.
  • Use bright colors when wrapping small items so they don’t get thrown out accidentally.
  • Use crumpled paper or newspaper to line the top and bottom of boxes.
  • Tape a copy of your inventory list to boxes to identify what’s inside and where it should go.

 

SPONSORS

The key to a successful transition is your sponsor. Commands are required to provide you with a sponsor to ease your transition during your move. Your sponsor at your new duty station can assist you in many ways such as helping arrange your Temporary Lodging Allowance, providing transportation from the airport to temporary quarters, helping make pet quarantine arrangements, showing you around the base and giving you general information about the community and on-base facilities.

Your sponsor has probably lived here for a while and can assist you in finding the best places to live, schools, education, recreation and important information for pets. Contact your sponsor as soon as possible before leaving for Hawaii.

A sponsor is assigned by a newcomer’s gaining unit and helps the newcomer before, during and after a move. If you haven’t been assigned a sponsor, you can request a sponsor through your new unit. Units try to match sponsors and service members by rank and family status.

If you do not receive a sponsor, visit www.militaryinstallations.dod.mil. Other sources of information include your local military and family support center at your current command.

PETS

If you are planning to bring a pet to Hawaii, it is imperative that you or your sponsor email the state’s Animal Quarantine Station at rabiesfree@hawaii.gov for a copy of the animal quarantine packet. Hawaii is a rabies-free state and has a strict quarantine law; required documents must be received by Hawaii’s Animal Quarantine Station at least 30 days prior to arrival. For more information, visit the Animal Quarantine Branch’s FAQ page at http://hdoa.hawaii.gov/ai/aqs/faq-for-animal-quarantine.

Pet restrictions apply to families living on the installation in privatized housing. Inquire with your housing office for information.

Moves are stressful for everyone — including the family pet. Pets can sense stress and a change in routine can be difficult for them. If possible, keep your pets in a quiet, secure area while movers pack up or unload your belongings. Movers will have your door open while they move boxes and furniture, and a pet may slip out the door undetected. Make sure you keep a collar with an ID tag on your pet at all times. Ensure the tag has your current phone number on it. It is also a good idea to microchip your pets. Remember to keep the microchip’s contact information up-to-date. If your pet escapes during any part of your move, you want the animal shelter that scans the chip to be able to contact you.

ARRANGING HOUSEHOLD GOODS SHIPMENTS

As soon as you are alerted to your upcoming permanent change of station move, you can start getting your house and family ready. Clean up and get rid of junk. Hold a yard sale or donate serviceable items you no longer need. Gather important family records.

If you are moving overseas, begin to plan what items will go in unaccompanied baggage, in your household goods shipment and in permanent storage.

Accompanied members are authorized to ship their full weight allowance, but keep in mind that homes in Hawaii are sometimes smaller than those on the mainland. It may be best to leave personally owned ranges, refrigerators, washers, dryers, oversized furniture and cold-weather clothing and equipment in storage on the mainland. If you have any gas appliances (i.e., stove, dryer), you may want to consider selling or storing these before you arrive. Gas appliance fixtures do not exist in privatized family housing and are uncommon on the economy. Consider shipping lawn care equipment such as lawn mowers and weed eaters. These items are available for use to family housing residents through self-help stores but may not be available at the time you want them.

Unaccompanied members should contact their military shipping and personal property office to find out their shipping weight allowances.

Storage

In general, housing in Hawaii is smaller and of different design than most CONUS locations. Although Hawaii is a full weight allowance area for the shipment of household goods, it is a good idea to contact the housing office in Hawaii before PCSing for a pre-move assessment on what to ship and what to put into storage.

 

All base houses are equipped with an electric range, microwave oven and refrigerator. Government-owned appliances are not provided for use in off-base community housing.

The Joint Personal Property Shipping Office handles all Navy and Marine Corps household goods shipments. For more information, call 808-473-7750.

 

Unaccompanied Shipment/Express Shipment

You are authorized an unaccompanied baggage shipment (often called an express shipment). This shipment should be limited to clothing, linens, dishes, towels, cooking utensils and other housekeeping items. You may also ship cribs, playpens, baby carriages and articles necessary for the care of your children. Small radios, portable televisions, sewing machines and small appliances may also be shipped.

 

If you are residing in privatized housing and need temporary loaner furniture while awaiting delivery of your household goods, contact Ohana Military Communities at www.ohanamarinecorpscommunities.com/contact-us or call 808-839-8700 for information.

Marine Corps Community Services Hawaii provides relocation assistance and a lending locker program for newly arrived families. Kitchenware and other household items are available for checkout while you are waiting for your household goods or unaccompanied baggage. Email fmeaprs@usmc-mccs.org for the Lending Locker’s inventory information.

 

Automobile Shipments

Each service member is authorized to ship one privately owned vehicle at government expense. You must have permission from the lien holder to transport the vehicle to Hawaii. If the vehicle is co-registered, you must also show that person’s permission to ship the vehicle. If you are shipping a privately owned vehicle, it will require more time to arrive from the East Coast and Southeast portion of the continental United States. Allow at least three weeks for a vehicle to arrive from the West Coast.

All personal vehicles must be safety inspected and registered within 30 days after arrival. The City & County of Honolulu Pearl Harbor Satellite Vehicle Registration Office is at 1705 O’Malley Blvd., Building 192H, the former Hickam Control Center at O’Malley Gate. The office is open to all military personnel, their family members and civilian personnel who have base access. Appointments are mandatory; schedule online at https://jbphhwindow1.acuityscheduling.com/schedule.php.

TEMPORARY LODGING

Be sure to make your reservations early. Hotel accommodations are usually plentiful except during high tourist seasons (December through March and May through August). Accommodations must be Temporary Lodging Allowance approved. TLA is authorized for all command-sponsored military personnel arriving on permanent change of station orders pending availability or completion of permanent living arrangements. TLA is an allowance to help offset the cost of living in hotels during your PCS move; it is not an advance but a reimbursement.

TLA commences the date your PCS orders are endorsed as having reported aboard, so have your orders endorsed with the time and date reported as soon as possible after arriving. You will not be reimbursed for temporary lodging prior to the report date endorsed on your orders.

 

MCB Hawaii, MCAS Kaneohe Bay

Just inside MCB Hawaii’s gate, Inns of the Corps Hawaii is close to the Marine Corps Exchange, the MCX Annex and is walking distance to the Marine Mart, Subway, the Enlisted Club, base pool, K-Bay Lanes and the base theater making it ideal for PCS families.

Rooms are equipped with a kitchenette with refrigerator, microwave, toaster, coffee maker, dinnerware/utensils, hair dryer, iron, ironing board, TV, Wi-Fi, AC, daily housekeeping service and a complimentary hot breakfast. Rooms either have one king-sized bed, or two queen-sized beds. All authorized DOD cardholders are eligible to book a room; for reservations call 808-254-2806. For more information, visit http://mccshawaii.com/lodge.

The Cabanas at Kaneohe Bay, located right at the water, offer upscale camping facilities that are air-conditioned and equipped with one king or two queen beds, TV, mini refrigerator and sink. The on-site community men’s and women’s restrooms have bathroom and shower stalls, changing areas with benches and are secured through guest room key card. No pets are allowed at The Cabanas. For more information, call 808-254-2806 or go to http://mccshawaii.com/cabanas.

For short-term renters, seven days or less, The Cottages at Kaneohe Bay offer two-bedroom, one-bath units with a kitchen, living and dining area. The Cottages are equipped with one queen bed in each room, air conditioning, lanai, barbecue grill and daily housekeeping service. No pets allowed. Seabee Cottage reservations are made through Construction Battalion Pacific, call 808-472-1605. For more information, go to http://mccshawaii.com/cottages.

For guests who may be anticipating an extended stay at MCB Hawaii, The Klipper Villas are the perfect home away from home. Located next to the Klipper Golf Course and Samuel Adams Sports Grill, these three- and four-bedroom units offer comfortable accommodations for PCS families. Features include complimentary Wi-Fi, a full kitchen, separate dining and living room areas, washer/dryer and daily housekeeping service. The two-bedroom Villa Suites feature two bathrooms, kitchen, living area, washer/dryer, Wi-Fi and lanais. Each bedroom has one queen bed. Pet friendly villas are available; ask for availability when reserving. For more information, go to http://mccshawaii.com/villas or call 808-254-2806.

 AIRPORT ARRIVAL

All flights lead to Daniel K. Inouye International Airport about 2 miles southeast of Joint Base Pearl Harbor-Hickam’s main gate and 7.5 miles south of Camp H.M. Smith’s main gate. The airport is 9 miles west of Waikiki Beach and 4 miles west of central Honolulu. Travel time to Waikiki is about 20 to 30 minutes by car, 40 minutes during rush hour. Your sponsor will greet you at the airport and help you get settled into your accommodations.

If you are not met by anyone at the airport and require lodging, contact your command duty officer or go to the USO. The USO of Hawaii’s lounge in the Overseas Terminal, at the Daniel K. Inouye International Airport, is available for use by all military personnel and their family members, reservists on active duty, retirees and Department of Defense civilians on orders. Call 808-836-3351 for more information.

Transportation options from the airport include taxis, shuttles, rental vehicles and Oahu’s public transportation system, TheBus (www.thebus.org or 808-848-4500). For more information about airport transportation, visit http://airports.hawaii.gov/hnl/getting-to-from/ground-transportation.

CHECKING IN

 Report in to the new command/unit immediately upon arrival. Upon checking-in, the service member will begin to receive Hawaii rates for Basic Allowance for Housing, Cost of Living Allowance (if eligible), Arrival Temporary Lodging Allowance and Dislocation Allowance. For Marines, check-in attire is service Alpha. For Navy personnel, check-in attire is summer whites.

To check-in, you will need:

  1. Reporting endorsement from your command.
  2. Original orders including web orders.
  3. If this is your first duty station, you will need orders from boot camp, recruiters assistance, MCT/TBS and MOS school. If you executed PCS/Temporary Instruction orders, you will need orders from your previous duty station and the TEMINS station.
  4. Airline invoices.
  5. Vehicle Processing Center invoices (applicable to those who shipped a vehicle).
  6. Receipts (examples: pet quarantine, hotel).
  7. Marriage/Birth Certificates — if you were married or had a child while in route to Hawaii, you must bring the appropriate certificate.

For questions, contact your sponsor or call 808-477-6377.

Marines

All Marines must report to their Hawaii command to receive command sponsorship for family (if applicable) and a billet assignment to be submitted to Installation Personnel Administration Center. Next, check into to the IPAC Inbound Section (Building 1043, First Deck; 808-257-3197/2197) to complete in-processing; Marines may delay or forfeit arrival entitlements if they fail to check into IPAC.

 HOUSING

Hawaii is a high-cost area, and housing can be one of the most expensive items. The first month’s rent and an additional deposit equal to one month’s rent are usually required. You should expect that utilities will not be included in your monthly rent with utility deposits required, but deposit waivers are usually granted to military personnel. In general, housing in Hawaii is smaller and of different design than most CONUS locations. Although Hawaii is a full weight allowance area for the shipment of household goods, it is a good idea to contact the housing office in Hawaii before PCSing for a pre-move assessment on what to ship and what to put into storage.

Your pets are part of your family, so it’s important to take the time to understand Hawaii state law and your housing community’s policies about them prior to your move.

 All military personnel inbound MCB Hawaii are required to register at the Family Housing Office prior to entering into an off-base lease agreement or to purchase a home. Failure to register may impact TLA entitlements or forfeit future government paid local move.

Family Housing Office

1571 Lawrence Road 
MBBH Kaneohe Bay, HI 96863
Telephone: 808-257-2676
Email: MCBH.G4.FMLY.HSG.FMB@usmc.mil
https://tinyurl.com/ya36xvgh

A quality house to make a family home is critical to a service member’s readiness and to promote resiliency. The MCB Hawaii FHO provides assistance to its military families in their quest to find a home on the island of Oahu. It will explain housing policies, the assignment/referral process and procedures working diligently with the Public-Private Venture (PPV) partner and other service providers at MCB Hawaii.

Ohana Navy Communities provides privatized housing to families of Marines assigned to duty on Oahu, and to members of other services assigned as tenant or supported commands at MCB Hawaii. It operates and manages privatized homes at Kaneohe Bay, Camp Smith and at Manana Housing. For more information about Ohana Navy Communities, see Page 12.

All privatized family housing applications are submitted via MCB Hawaii FHO in order to determine housing eligibility, assign housing category based on pay grade, and determine control date and assignment priority. All inbound members are advised not to send their personally identifiable information, DD Form 1746 (Application for Assignment to Housing) and other supporting documents to any third-party providers via the internet.

Service members accompanied by command-sponsored dependents must check-in with their unit and the Installation Personnel Administration Center, and report to the FHO within three working days of arrival. Marines will be required to provide a copy of their endorsed original orders, detaching and reporting endorsement from their S-1, and travel voucher/documents. Other service members supported at MCB Hawaii will need to provide a copy of their endorsed original orders and Command Sponsorship Letter.

Other family housing options while on the island of Oahu include renting, leasing or buying in the local community or leasing with other privatized housing partners including the Air Force’s Hickam Communities (see Page 12) and the Army’s Island Palm Communities (see Page 12).

If you are residing in MBG Hawaii privatized housing and need temporary loaner furniture while awaiting delivery of your household goods, call 808-839-8700 for program details and information.

Military members in command sponsored accompanied tours residing in off-base homes or apartments should contact the MCB Hawaii FHO eligibility and details about the Overseas Temporary Loaner Furniture Program at MCB Hawaii.

Schofield Barracks Housing Service Office is the Department of Defense executive agent for off-base housing on Oahu. It is responsible for providing assistance to Marines, Army, Navy and Air Force families in locating suitable off-base housing in the local community for lease or rent. See Page 12 for more information.

 TRICARE

Work with your health care provider, whether it’s TRICARE or another provider before you arrive in Hawaii to ensure a seamless transition in care.

Prime and Select

TRICARE is the health care program for active-duty and retired service members, their families and survivors. TRICARE provides health plans, prescriptions, dental plans and other special health programs to its beneficiaries. TRICARE’s mission is to enhance the Department of Defense and the nation’s security by providing health support for the full range of military operations and sustaining the health of all those entrusted to their care.

TRICARE offers a range of health care plans. TRICARE Prime is the mandatory health care option for active-duty service members. Family members of active-duty service members, retired service members and their families may also use this option. If you use TRICARE Prime, you are assigned a primary care manager at a military or network provider who delivers most of your care. If you need care your PCM cannot provide, you are referred to a specialist. Active-duty service members and their families pay nothing out of pocket for this option; however, there is less freedom to choose your provider. On Jan. 1, 2018, TRICARE Standard and Extra were combined into a new plan, TRICARE Select. Select is a standardized fee-for-service plan available to family members of active-duty service members, retired service members and their families. After you enroll in TRICARE Select, you may schedule an appointment with any TRICARE-authorized provider. Referrals are not required, but you may need prior authorization from your regional contractor for some services. You will pay a copay or cost share based on the type of care and provider you see. Costs for Select vary, but you will pay an annual deductible as well as a percentage of covered services. Non-network providers may charge up to 15 percent more than the TRICARE allowable charge; you are responsible for these extra charges. TRICARE also offers plans for remote and overseas locations, reserve military members, young adults who are no longer covered under regular TRICARE coverage and other scenarios.

TRICARE coverage is completely portable, so it moves with you when you relocate. Follow these simple steps to ensure you have no break in coverage when you move:

  • Do not cancel your TRICARE Prime enrollment option before you move.
  • Update your personal information in DEERS immediately when you arrive at your new location.
  • Select a new primary care manager.

If you are already using TRICARE Select, moving is easy. When you arrive at your new location, update your personal information in DEERS. Then find TRICARE-authorized providers in your new area. Remember, you may have a new regional contractor and claims filing address.

TRICARE’s online tools can help you find and compare plans that you are qualified to use. Beginning in 2019, however, TRICARE will allow you to switch between plans only if you have a “qualifying life event” such as the birth of a baby or a move. For a complete description of the types of coverage programs and regions, visit www.tricare.mil. For more information about recent changes to TRICARE, visit https://tricare.mil/changes.

Dental Services

Routine dental care for patients who are not active-duty is limited.

The TRICARE Dental Program is a voluntary, comprehensive dental insurance program offered worldwide by the Department of Defense to family members of active-duty service members, family members of National Guard or reserve members, and National Guard or reserve members who aren’t on active duty. Active-duty military are encouraged to enroll their family members in TDP; otherwise, they should be prepared to pay 100 percent of their family members’ dental costs in the civilian community.

Consider the following to find the best dentist for your needs:

  • Are the dentist’s office hours convenient for your schedule?
  • Is the dental office close to your home or office?
  • How are dental emergencies handled?
  • Does the office appear to be clean and well organized?
  • Is the staff helpful and friendly?
  • What are the dental office’s financial policies and how is insurance handled?

For more information, to enroll or find participating dentists, go to www.tricare.mil/CoveredServices/Dental/TDP or call 855-638-8371.

FAMILY RESOURCES

Picking up from one place and moving to another is always a hassle, especially when kids and pets are involved. Knowing whom to call or where to find information can help make the transition easier.

American Red Cross
www.redcross.org

The Red Cross helps members of the military, veterans and their families prepare for, cope with, and respond to, the challenges of military service.

The American Red Cross offers confidential services to all members of the military, veterans, and their families by connecting them with local, state and national resources through the network of chapters in communities across the United States and offices on military installations worldwide.

Local Red Cross offices develop and maintain relationships with key community partners. Military families rely on the Red Cross to help them identify their needs and connect them to the most appropriate Red Cross and community resources. This key Red Cross service includes responding to emergency needs for food, clothing, and shelter, referrals to counseling services (e.g., financial, legal, mental health), respite care for caregivers, and other resources that meet the unique needs of local military members, veterans and their families.

The American Red Cross Emergency Communications Center is available to help 24/7. Call 877-272-7337 or submit an online request at https://saf.redcross.org/css.

Armed Services YMCA
www.asymca.org

The ASYMCA is made up of 13 branches and about 20 affiliate locations at local Ys and on some DOD facilities across the U.S.

It makes military life easier by providing programs and services to the young men and women of all five armed services: Army, Marine Corps, Navy, Air Force and Coast Guard.

ASYMCA programs, services and events are designed to help the family come together, stay together and have the ability to adjust, bounce back and thrive wherever the services send them — with a particular focus on junior-enlisted men and women, the individuals on the front lines of defending our nation. Programs are offered at low cost and require no dues or membership fees.

Signature programs include: Angels of the Battlefield Awards Gala, Art and Essay Contest, Military Family Month, Operation Hero, Operation Holiday Joy, Operation Kid Comfort, Operation Outdoors, Operation Ride Home, Parent and Me, Teddy’s Child Watch and YMCA/DOD Military Outreach Initiative.

Find ASYMCA locations by visiting www.asymca.org/locations.

Operation Homefront
www.operationhomefront.org

Operation Homefront assists military families during difficult financial times by providing food assistance, auto and home repair, vision care, travel and transportation, moving assistance, essential home items, and rent-free transitional housing for wounded veterans and their families.

Helping military families gain long-term stability is a specific concern for Operation Homefront. Homes on the Homefront awards mortgage-free homes, impacting veteran families for generations to come. The caregivers for wounded warriors also need help and that is why Hearts of Valor was formed.

Operation Homefront’s annual gala recognizes extraordinary military kids. The organization also hosts multiple Homefront Celebrations, Star-Spangled Baby Showers, Back-to-School Brigades and Holiday Meals for Military events each year to show appreciation to military spouses.

Visit Operation Homefront online for more information.

United Service Organization
www.uso.org

Since 1941, the USO has kept our military men and women connected to their families, home and country no matter where they are or under what conditions they serve. Programs for military families include Couples Seminars: Stronger Families, Comfort Crew for Military Kids, Operation That’s My Dress, United Through Reading, Baby Showers: USO and What to Expect Present Special Delivery and The Sesame Street/USO Experience.

The USO also provides transition services to support Americans’ return to civilian life after completing their military service. For more information, go to www.uso.org/programs/uso-pathfinder.

Visit the USO’s website to find a location near you.

 

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